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GDPR Information

Dear Member,

As a Healthwatch Milton Keynes member, we hold personal data about yourself which you shared with us when you first joined. Personal data is information such as your name, date of birth, address and/or email address. We use this information to contact you about Healthwatch Milton Keynes activities, elections of the Board of Trustees and Health and Social Care Committee (which you as a member vote on), and to send you our newsletters via email.

With the introduction of the General Data Protection Regulation (GDPR) on 25th May 2018, as a current member, you need to be made aware in more detail about the type of information Healthwatch Milton Keynes holds about you, how we use that information, and your rights to have your information deleted.

You can find the key facts about how, where and why we process your data below. For a full version of our Privacy Statement, please click here.

The GDPR is a European regulation that introduces new data protection requirements throughout the EU. It will come into law from 25th May 2018 and will replace the current Data Protection Act 1998.

Organisations like Healthwatch Milton Keynes must make sure they are working towards compliance with the GDPR from 25th May.

Healthwatch Milton Keynes are giving you the key facts about GDPR and ask that you give us your consent to hold your data, in order to remain a member.

If you would like to contact us and find out what data we do hold about you and update, correct or delete any part of it please contact us in writing or by email.

If you decide not to get in touch or do not consent to us storing your personal data, we will delete any information we hold about you and we will stop sending you updates and newsletters. This means that your membership of Healthwatch Milton Keynes will cease.

If you want to remain a member of Healthwatch Milton Keynes, hear about what is happening in Health and Social Care and have opportunities to have a say and get involved with our activities in the community, please click here and complete the online form ON OR BEFORE 24th MAY 2018.

General Data Protection Regulation (GDPR): Key facts

What is personal and sensitive data?
Personal data is information which can be used to identify you, and other details about you. This may include your name, date of birth, address, email address, telephone number etc. For the purposes of your membership, we store your name, address and/or email address

We will also ask you for sensitive personal data such as your gender, age, ethnicity or disability so we can make sure that we are reaching people who represent the whole Milton Keynes community. You don't have to supply us with this information to be a member.

Sensitive personal data is defined in the Data Protection Act as information related to any of the following: racial or ethnic origin, political opinions, religious beliefs, trade union membership, health, sexuality or sex life, offences and/or convictions.

Why do you collect information about me?
The personal information you provide on this membership form is used by us to contact you about Healthwatch Milton Keynes activities and related information and to send you newsletters. Any sensitive personal data you consent to give us helps us ensure that we are engaging with all sections of the community.

Where do you store my data?
We have a secure electronic database in which we store information about you. The database is password protected and can only be accessed by Healthwatch Milton Keynes staff. After recording your information in our database, we only keep the paper copy of the registration form for six months and then securely destroy it. Until they are securely destroyed, paper copies are saved in a locked filing cabinet only accessible to the relevant staff.

Who do you share my personal and sensitive data with?
Healthwatch Milton Keynes does not share any personal data about Healthwatch Milton Keynes members.

Can I access the data you hold about me and/or ask it to be erased?
You have a right to ask for a copy of all the information we hold about you and to correct any inaccuracies. Under the GDPR, Healthwatch Milton Keynes is required to respond to your request within one month of receipt. You have the right to request that we delete or remove personal information ('right to be forgotten') where there is no good reason for us continuing to process it.

We will send you an annual reminder to let us know if the information we hold about you has changed to help us ensure its accuracy.

If you would like a copy of the information we hold about you or would like your data erased from our database, please write to:

Healthwatch Milton Keynes, Suite 113, Milton Keynes Business Centre, Linford Wood, Milton Keynes. MK14 6GD or by email to info@healthwatchmiltonkeynes.co.uk